Modern Day Slavery Policy

Last Updated: December 2024

1. Introduction & Commitment

The Grind Events Hire is committed to conducting its business ethically and with integrity. We have zero tolerance for modern slavery, human trafficking, and all forms of forced labor in any part of our business operations and supply chain. This Modern Day Slavery Policy sets out our commitment to preventing modern slavery and human trafficking in all its forms.

2. Understanding Modern Slavery

Modern slavery encompasses slavery, servitude, forced labor, and human trafficking. It is a severe violation of human rights and dignity. We recognize that modern slavery can take many forms:

• Physical slavery and servitude
• Debt bondage and forced labor
• Human trafficking for labor or sexual exploitation
• Forced marriage and child labor
• Exploitation through deception and coercion

3. Our Business

The Grind Events Hire provides professional entertainment and production services including DJ services, PA hire, lighting hire, projection hire, and special effects for events throughout the UK. We work with a network of suppliers, contractors, and service providers to deliver quality services to our clients.

4. Supply Chain & Supplier Standards

We have implemented the following measures to ensure our supply chain is free from modern slavery:

• Supplier Audits: We conduct due diligence on all suppliers and contractors to assess their risk of involvement in modern slavery practices
• Contractual Commitments: All supply agreements include explicit clauses requiring compliance with modern slavery legislation and ethical labor practices
• Code of Conduct: We require all suppliers to adhere to our Code of Conduct, which includes provisions on fair labor practices and human rights
• Regular Reviews: We conduct regular reviews of our supply chain to identify and address potential risks

5. Policies & Procedures

The Grind Events Hire has implemented the following internal policies to prevent modern slavery:

• Employment Policies: All staff are employed on fair terms with written contracts, fair wages, and reasonable working hours
• Recruitment Practices: We conduct thorough vetting of all employees, including verification of identity and right to work
• Whistleblowing: We have established secure channels for employees and third parties to report concerns about potential modern slavery
• Training & Awareness: We provide training to relevant staff to help identify and respond to potential modern slavery risks
• Working Conditions: We ensure all workers have safe working conditions, fair compensation, and freedom of association

6. Due Diligence & Risk Assessment

We conduct due diligence to identify, assess, and manage potential modern slavery risks across our operations and supply chain. This includes:

• Risk assessment questionnaires for key suppliers
• Verification of employment status and work authorization for all staff
• Assessment of labor practices and working conditions
• Monitoring of supply chain changes and new suppliers

7. Reporting & Grievance Mechanism

We encourage all employees, contractors, suppliers, and other stakeholders to report any concerns or suspected instances of modern slavery. Reports can be made confidentially through the following channels:

• Direct communication with management
• Email: enquiries@TheGrindEventsHire.com with subject line "Confidential Concern"
• Phone: +44 07515389939

All reports will be treated seriously, investigated promptly, and handled with appropriate confidentiality. We will not tolerate retaliation against anyone who reports a genuine concern.

8. Remediation & Continuous Improvement

Should we identify any instances of modern slavery or non-compliance with this policy, we will:

• Take immediate action to address the situation
• Provide support to any victims of modern slavery
• Cooperate with relevant authorities and law enforcement
• Review and improve our policies and procedures to prevent future occurrences
• Monitor remediation efforts to ensure sustainable compliance

9. Training & Awareness

We recognize that training is essential to implementing this policy effectively. We provide training to employees with responsibility for supply chain management and human resources to help them:

• Understand the signs and risks of modern slavery
• Know how to report concerns
• Conduct due diligence on suppliers
• Implement and maintain ethical business practices

10. Monitoring & Accountability

The Grind Events Hire is committed to ongoing monitoring and accountability:

• Performance Monitoring: We track and monitor key performance indicators related to supply chain due diligence
• Regular Reviews: This policy is reviewed annually and updated as necessary
• Transparency: We will publish an annual statement outlining our modern slavery efforts and progress
• Management Responsibility: Senior management is accountable for the implementation of this policy

11. Contact & Further Information

For questions about this Modern Day Slavery Policy, to report concerns, or for further information about our ethical practices, please contact us at:

The Grind Events Hire
Email: enquiries@TheGrindEventsHire.com
Phone: +44 07515389939
Address: 57 Church Lane, Scunthorpe, North Lincolnshire, DN15 7DS, UK

12. Legal References

This policy is aligned with:

• Modern Slavery Act 2015 (UK)
• UK Modern Slavery Statement requirements
• International Labour Organization (ILO) conventions
• Universal Declaration of Human Rights
• United Nations Guiding Principles on Business and Human Rights